Guide to Planning a Bachelor & Bachelorette Party on Long Island

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"There is no more lovely, friendly and charming relationship, communion or company than a good marriage.'" ~Martin Luther

Hosting a bachelor or bachelorette party is an important undertaking. Your job as the party planner is filled with the husband or wife-to-be's highest expectations that their bachelor or bachelorette party will fulfill their dreams of "their" night being a night they remember forever. It's a way to not only treat the bachelor or bachelorette, but to show them how much you care. Nervous yet? Don't worry, we're here to help. Just consider the questions below as your guide in finding the perfect location for your upcoming bachelor or bachelorette party:

  • Is there a specific geographic area you would like to restrict your search to?
  • Knowing what region you do or don't want your shower to be located in can easily help rule out several hundred catering halls. Of course the more specific your desired geographic area, the fewer options you have to work with. When it comes to geographic area of the bachelor or bachelorette party consider the following - the overall budget of all of your anticipated party attendees, whether or not there has been an out of town location that the bachelor or bachelorette has expressed keen interest in visiting, whether there is another location of sentimental value that should be considered.

  • Is there a specific type of catering hall (i.e. hotel, vineyard, restaurant, etc.) you would like to restrict your search to?
  • Limiting your catering hall search to the type of catering hall is another way to quickly narrow down your top choices. Traditional bachelor or bachelorette parties include good drinks and food. Perhaps you would like to consider hosting the party at a restaurant or vineyard. However, keep in mind that other more formal catering halls, such as hotel ballrooms, can also provide good quality drinks and meals to quench anyone's thirst.

  • What is the date of your bachelor or bachelorette party?
  • This may be an obvious "to do", but it is nevertheless an important factor in selecting the perfect catering hall for your shower. Just like selecting airline tickets, the more flexible you are the more likely it is to get better rates, options and availability. However, with a bachelor or bachelorette party, much of this decision depends on when the wedding will be taking place. A good rule of thumb is to host the bachelor or bachelorette party about a month to two weeks before the Big Day. That way the guest(s) in honor can enjoy themselves without being burdened by last minute wedding details.

  • How formal an affair do you want your bachelor or bachelorette party to be?
  • The level of formality of your bachelor or bachelorette party doesn't necessarily equate to the level of pricing of the catering hall. Instead, it can help you to select an appropriate type of hall if given the choice. If you were hoping for a more laid back affair, then perhaps a formal hotel ballroom isn't the perfect catering hall for you, despite the large number of people it can hold. Renting out part of or all of a restaurant, bar or lounge may instead be a good option.

  • Is there a specific theme you would like to portray?
  • Selecting a theme for your bachelor or bachelorette party could really enhance the overall experience for the guest(s) of honor as well as for everyone else. Perhaps you could incorporate an element of how the couple met, or got engaged. For example, if the couple got engaged on a boat, then maybe a bachelor or bachelorette party at a restaurant on a pier would be a fun idea.

  • How many people will you be hosting at the bachelor or bachelorette party?
  • The number of anticipated guests will undoubtedly help limit your catering hall choices, especially if it's a large number. Depending on your budget, this could be the determining factor of where your event should be located at. If you are expecting a large number of attendees, perhaps the bachelor or bachelorette party would work out best if held outdoors (weather permitting, of course!) - both in terms of space and price per plate of food. Outdoor spaces may simply offer bar, food station and hors d'oeuvres services, which may be best in terms of celebrating the guest(s) of honor with ease.

  • Will you be requiring onsite food catering?
  • Most of the catering halls we showcase on our website include food catering. However, some do not and will require additional cost and planning in order to provide quality food for your guests. Depending on your bachelor or bachelorette party plans and budget, you may prefer a catering hall that does not automatically include food catering.

  • How much do you expect to spend on food/beverages?
  • As alluded to earlier, this is an important consideration, especially given the fact that many bachelor or bachelorette party do not include a formal sit down meal. Depending on your budget you may decide to simply offer drinks, food stations and hors d'oeuvres. Or you could choose a catering hall that allows for buffet lines, rather than table service.

  • Will you be requiring a Kosher, Vegetarian or Vegan menus?
  • Many catering halls do offer Kosher, Vegetarian or Vegan menus. If this is a must for your event, make sure your catering hall choice has this option. This is especially important if the guest(s) of honor has dietary restrictions.

  • Will you be requiring a full service bar or food stations/carving?
  • Most catering halls (especially hotels and large halls) will offer this service in a customized party package. If the catering hall of your choice does not offer this service in a package be sure to inquire about the additional costs and how it may or may not affect the overall scheduling of your event. A fun bar option you may want to consider is to have a special drink or two named in honor of the bachelor or bachelorette.

  • Will you be requiring a catering hall that provides party favors?
  • Perhaps not surprisingly, these days many formal catering halls automatically offer you a selection of party favors to choose from in order to streamline your party planning. Many of these packages, however, are catered to wedding parties so the style of party favors may not match a bachelor or bachelorette party needs.

  • Would you prefer a location with attached or nearby accommodations for out of town guests?
  • If your answer to this question is yes, then you should highly consider hotels as your choice of catering hall. However, pay special attention to non hotel catering halls that are in close proximity to other hotel accommodations. Most halls should have this information ready at hand.

  • Will you be requiring a party planner?
  • If you book your bachelor or bachelorette party at an established catering hall, chances are you will be provided with an in-house party planner that can help ensure that your event goes smoothly. If you are not provided with one, but you are still interested in having a party planner, keep in mind that Long Island party planners have a wide range of rates, involvement and expertise. The catering hall of your choice could also assist you in finding a party planner who has been involved with past events at that location.

  • Would simultaneous events at your location be acceptable?
  • This is an important, yet often overlooked, factor to keep in mind when booking your bachelor or bachelorette party. Depending on the level of sophistication of your bachelor or bachelorette party, you may or may not want neighboring events to compete with. On the other hand, catering halls that offer simultaneous events could help keep your costs low and could even fuel the party spirit.

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